How to use Zoom Meeting?

  • blog
  • 01st Oct, 2020

Zoom Meeting has become the most popular video conferencing tool in this pandemic. It has made work from home far easier and lets you connect with your team members all across the world. However, using zoom might be quite challenging if you are new to it.

Here's a step by step guide to help you get started with zoom.

What Is Zoom Meeting?

Zoom is a cloud-based video conferencing tool that allows you to host or join virtual one-on-one or team meetings easily. This provides you with powerful audio, video, and collaboration features, that help you connect remote team members with each other.

KEY FEATURE

  • HD video chat and conferencing
  • Audio conferencing using VoIP (Voice over Internet Protocol)
  • Instant messaging
  • Virtual backgrounds for video calls
  • Screen sharing and collaborative whiteboards
  • Hosting video webinars
STEP BY STEP GUIDE

Here’s a guide to set up zoom meetings for both desktop and mobile platforms:

  1. How To Get Started With Zoom
  2. How To Set Up A Zoom Meeting
  3. How To Join A Zoom Meeting
  4. How To Schedule Meetings
  5. How To Record Meetings

HOW TO GET STARTED WITH ZOOM

For Desktop

Step 1: To get started with Zoom, first, you have to “SIGN UP”.

Step 2: You have two options when it comes to creating a Zoom account. You can either:

  • Create a new account using your work email address.
  • Sign in using SSO (Single Sign-On) or your Google or Facebook account.

Step 3: email confirmation zoom signup link will be sent to you. Click the link.

Step 4: Download the desktop app/ Zoom client from the Zoom website for easy access.

For Mobile

Step 1: Download the Zoom app from the iOS or Android App Store/Play Store.

Step 2: Sign up or sign in to Zoom by following the on-screen instructions that are similar to the desktop process.

HOW TO SET UP A ZOOM MEETING

For Desktop

Step 1: Log in to your Zoom account.

Step 2: Hover your cursor over the “HOST A MEETING”

Step 3: The website will redirect you to the Zoom app and start a meeting. Here, you can edit meeting settings or copy the “Invitation URL” that you send to the attendees.

For Mobile

Step 1: Open the Zoom mobile app and sign in to your account.

Step 2: Tap the “New Meeting” icon that appears on your screen.

Step 3: Edit meeting settings according to your preferences

Step 4: Once you’re done, tap the “Start A Meeting” button.

HOW TO JOIN A ZOOM MEETING

  • Join Using a Meeting Link

If you have a meeting link, just click on it or paste it into your web browser to join the meeting.

  • Join Using a Meeting ID

Step 1: Open the Zoom app and click on the “Join” icon.

Step 2: Paste the Meeting ID in the box provided, add your display name for the meeting and click on the “Join” button.

HOW TO SCHEDULE MEETING

Zoom even reminds you of your meetings. You can schedule meetings by setting date and time, meeting ID, whether it requires a password to join or not, and more.

For Desktop

Step 1: To schedule a meeting, head to the Zoom app and click on the blue “Schedule” button

Step 2: Enter meeting details in the Schedule Meeting pop up window that appears.

Step 3: Once you’ve adjusted preferences, click on the “Schedule” button.

For Mobile

Step 1: Open the Zoom app.

Step 2: Go to the Meet & Chat homepage and click on the “Schedule” button.

Step 3: Enter the meeting name, date, and time and click “Done.”

Step 4: Zoom will redirect you or open another form for adding the event to your preferred calendar. Enter details like participant names and set the notifications into your calendar event, then tap “Done.”

HOW TO RECORD ZOOM MEETINGS

Zoom allows you to record meetings easily and save it either to your local device or the Zoom cloud. By saving it to the Zoom cloud, your team members can access it across multiple platforms easily.

For Desktop

Step 1: Start a meeting.

Step 2: In the Zoom toolbar, click on the “Record” icon.

Step 3: Choose between “Record on this Computer” or “Record to the Cloud.” This starts the recording.

Step 4: Click on “Pause/Stop Recording” to stop recording the meeting. Alternatively, you can also end a meeting to stop recording it.

Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your preferred location. You can now easily access your recorded sessions any time you want!

For Mobile

Step 1: During a meeting, tap on the “More” option in the toolbar.

Step 2: Select the “Record to Cloud” feature to begin recording.

Step 3: You can pause or stop the recording by clicking the “More” button.

Step 4: After the meeting, you can find your recording in “My Recordings”.

You can access this section by logging into your Zoom account on a web browser.