How to use Zoom Meeting?


Zoom Meeting has become the most popular video conferencing tool since the pandemic. It makes work from home far easier, lets us connect with your team members worldwide, and increases your work efficiency. However, using zoom might be pretty challenging if you are new to it. So the question now is – how to use a Zoom Meeting.

Following is a step-by-step guide for you on how to use Zoom. But before this, what is a Zoom Meeting?

What Is Zoom Meeting?

Zoom Meeting

Zoom is a cloud-based video conferencing tool that allows you to easily host or join virtual one-on-one or team meetings. This provides powerful audio, video, and collaboration features, that help you connect with remote team members. In many ways, Zoom is simply a better version of Skype or one of the best alternatives to Google Meet!

Key Feature

  • HD video chat and conferencing.
  • Audio conferencing using Voice over Internet Protocol/ VoIP
  • Instant messaging
  • Virtual backgrounds for video calls
  • Screen sharing and collaborative whiteboards
  • Hosting video webinars

Step-By-Step Guide

Now that you know what a Zoom Meeting is and its features, here is a guide to setting up zoom meetings for desktop and mobile platforms. As a side note, since Zoom is an application for both Mobile and Computer, each section/ step is divided into two categories, i.e., for mobile and Desktop/ PC!

How To Get Started With Zoom?

For Desktop

  • Step 1: To get started with Zoom. First, you have to “SIGN UP.”
  • Step 2: Create a new Zoom account using your work email address.
  • Sign in using SSO (Single Sign-On)/ Google/ Facebook account.
  • Step 3: Click on the confirmation e-mail
  • Step 4: Download the desktop app/ Zoom client for easy access.

For Mobile

  • Step 1: Download the Zoom app
  • Step 2: Sign up or sign in to Zoom by following the on-screen instructions similar to the desktop process.

How To Set Up a Zoom Meeting?

Zoom Meeting

For Desktop

  • Step 1: Log in to Zoom Meeting
  • Step 2: Click on “HOST A MEETING”
  • Step 3: Edit meeting settings or copy the “Invitation URL” and send them to your attendees.

For Mobile

  • Step 1: Sign in to Zoom Meeting
  • Step 2: Tap the “New Meeting”.
  • Step 3: Edit meeting settings
  • Step 4: Start the meeting by tapping on “Start A meeting”

How To Join a Zoom Meeting?

To join using a meeting link, you just need to click or paste the meeting link into your web browser to join the meeting.

If you want to join using a meeting ID, please follow the procedure below:

  • Step 1: Click on the “Join” icon after opening the App
  • Step 2: Paste the Meeting ID in the box provided, set your display name, and click on the “Join” Button

How To Schedule Meeting In Zoom?

Zoom Meeting

You can schedule Zoom calls and appointments by setting the date and time, meeting ID, whether it requires a password to join or not, and more.

For Desktop

  • Step 1: Head to the Zoom app and click the blue “Schedule” button to schedule meeting.
  • Step 2: Enter meeting details in the Schedule Meeting window.
  • Step 3: Once you’ve adjusted preferences, click the “Schedule” button.
  • For Mobile
  • Step 1: Open the Zoom app.
  • Step 2: Go to the Meet & Chat homepage and tap on the “Schedule” button.
  • Step 3: Enter the meeting name, date, and time and tap “Done.”
  • Step 4: You will be redirected to your preferred calendar. Once you are there, enter participant names, set the notifications and such into your calendar event, and tap “Done.”

How To Record Zoom Meeting?

Zoom Meeting

Unlike Physical meetings, the experience and the clarity of online meetings are somewhat skewed. Because of this, many people would feel glad if there was an easy way to record online meetings. The good news here is you can record easily with Zoom and store it in Zoom Cloud where every member of your team can easily view the footage of the meeting across multiple platforms.

For Desktop

  • Step 1: Start the Zoom Call
  • Step 2: Click on the “Record” icon in the Zoom toolbar.
  • Step 3: Click on “Record on this Computer” or “Record to the Cloud.” to start recording.
  • Step 4: Click “Pause/Stop Recording” or end the meeting to stop recording.

For Mobile

  • Step 1: After you start a meeting, Tap on “More”.
  • Step 2: Select the “Record to Cloud”.
  • Step 3: Pause or stop the recording by clicking the same option i.e., more
  • To access the recordings, log in to your Zoom account on a browser.


Although this online meeting application is one of the big hits, Zoom is not an end-all-be-all for online meetings. You can still use older mediums like Facebook Video Call, Google Meet, and Skype. That said, Zoom is a relatively decent and simpler alternative with better features than the other Online Social video call methods. Is Zoom Meeting the best of them all? Nope! But it sure is easy and convenient enough for us!

We hope you found this informative and helpful. And as always, thank you for reading till the end.

Leave a Reply

Your email address will not be published. Required fields are marked *